Series 3000: Business/Non-Instructional Operations

3323 Soliciting Prices (Bids and Quotations)

All proposed expenditures in the amount of $10,000 or more shall be based when possible, on at least three competitive bids. All purchases less than $10,000 but greater than $5,000 in amount may be made in the open market, but shall, when possible be based on at least three competitive quotations or prices. All purchases made in the open market shall be consummated after careful pricing. In an emergency situation these requirements may be waived by the Superintendent. The Superintendent shall notify the Board Chairman as soon as possible and the entire Board of Education at the next regularly scheduled meeting.

All contracts and all open market orders will be awarded to the responsible qualified contractor or supplier, taking into consideration all of the factors set forth in policy #3320.

When bidding procedures are used, bids shall be advertised for at least one day. When specifications are prepared, they will be mailed to all merchants and firms who have indicated an interest in bidding on the items or services being bid. 

All bids must be submitted in sealed envelopes, addressed to the appropriate school and plainly marked with the name of the bids and the time of the opening. Bids shall be opened at the time specified and all bidders and other interested persons shall be invited to be present.

The school district reserves the right to reject any or all bids and to accept that bid which appears to be in the best interest of the town/city. The school district reserves the right to waive any informalities in, or reject, any or all bids or any part of any bid. Any bid may be withdrawn prior to the scheduled time for the opening of bids. Any bid received after the time and date specified shall not be considered.

Policy adopted:    October 19, 2015    THOMASTON PUBLIC SCHOOLS Thomaston, Connecticut